Employment Offer Letter

Officially propose a job to a successful candidate with clear terms, compensation, and conditions.

What Is an Employment Offer Letter?

An Employment Offer Letter is a formal written document sent by an employer to a job candidate, offering them a position within the company. It serves as a preliminary agreement that outlines the basic terms of employment, such as the job title, compensation, start date, and benefits. In the US, it typically reinforces that the employment is 'at-will'.

What to Include in an Offer Letter

A thorough offer letter sets clear expectations and protects the employer. Ensure the following details are included:

Job Title and Description (A brief summary of the role)

Start Date and Location

Compensation details (Base salary, hourly rate, and payment schedule)

Exempt or Non-Exempt Status (For overtime eligibility under FLSA)

Benefits Overview (Health insurance, PTO/vacation, 401(k) matching)

At-Will Employment Clause (Crucial for most US states)

Contingencies (e.g., passing a background check or drug screen)

Offer Expiration Date (The deadline for the candidate to sign and return)

Offer Letter vs. Employment Contract

An Offer Letter is generally a less binding document that confirms the basic terms of a standard employment arrangement (usually at-will). An Employment Contract is a comprehensive, legally binding agreement often used for executives or highly specialized roles; it guarantees employment for a specific duration and limits the reasons an employee can be fired (for cause).

Draft Your Offer Letter

Look professional and protect your business by creating a customized Offer Letter in minutes.

Create Offer Letter